automation — Stratos Digital

Operations Automation Suite

A full-stack operations automation that connected sales, fulfillment, and finance into one seamless pipeline.

The Challenge

What they faced.

Stratos Digital was a fast-growing agency that had outgrown their manual processes. New client onboarding took 5 days of back-and-forth emails, project tracking lived in spreadsheets, and invoicing was a monthly nightmare that required two full-time staff.

They were growing at 40% year-over-year but their operations infrastructure was built for a team half their size.

We designed an end-to-end operations automation that covered the full client lifecycle: automated onboarding sequences triggered by CRM stage changes, project creation with pre-configured task templates, time tracking integration, and automated invoicing based on project milestones.

The system reduced onboarding from 5 days to 4 hours and eliminated the need for dedicated invoicing staff entirely.

Our Approach

How we solved it.

The Solution

What we built.

Technology

Built with.

n8nNotion APIStripeHubSpotCustom WebhooksPostgreSQL
The Results

Measurable impact.

0d→4h

Onboarding Time

From 5 days to 4 hours

0FTEs

Freed Up

From manual invoicing work

0K

Annual Savings

In operational costs

0

Invoicing Errors

Zero errors since automation launch

Next Project

Digital Transformation & Brand Overhaul

Meridian Corp

View Case Study→

ReadytoBeNext.

Let's create results like these for your business.